A reader recently wrote to me with a problem. Apparently, Microsoft Outlook no longer contains the ability to create quote level chunks of text when replying to messages in plain text format. Why this functionality was removed, I can't say. But, with a little help from AppleScript and Automator, I was able to help the reader to add this functionality back via a Service. Better yet, the Service can be set up to work in any email client, or even systemwide in any app. Here's how you can do it...
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You're in the kitchen cooking dinner, or sitting down watching TV, or exercising. Ding! You have a new email. Quickly, run to your Mac to see who it's from. Meh, spam. Ding! Meh, a message from your boss. Ding! Meh. Sure would be nice if Mail could announce who's emailing you. That way, you could just listen for ones you care about. Well, with the help of AppleScript and Mail rules, you can set this up on your own. Think of it as an audible caller ID, but for email.
Attending Macworld / iWorld / MacIT Conference in San Francisco next week? I'm doing a number of presentations on productivity. I hope you can make some of them. Here is my schedule of sessions:
Keeping up with email often seems like a losing battle. One thing that can help is reducing the number of messages in your inbox. Filing messages into individual mailboxes can be time consuming and inefficient. While dumping them all into a single mailbox may seem like a way to create a big mess, Mail’s search capabilities actually make it quite easy to locate specific messages.
